Legal Worker Verification
Are your employees authorized to work in the United States?
The federal Immigration Reform and Control Act of 1986, and several individual state laws, such as the Legal Arizona Workers Act, make it unlawful for employers to knowingly hire or continue to employ individuals with an unauthorized immigration status.
Noncompliance with these state and federal regulations, whether intentional or caused by simple oversight, has significant legal and financial consequences for those employing workers with illegal immigration status.
How do you comply with state and federal laws?
Legal worker verification services, such as those offered by Clarifacts, include making sure the employee and employer have correctly completed the Form I-9 and proper E-Verify procedures are followed, as required by law.
Following are the Clarifacts legal worker verification services to help manage this aspect of your hiring process:
Electronic Form I-9 Utilization
- Clarifacts provides you with efficient methods for managing your Form I-9 process with total accuracy; ensuring that I-9 forms are legally completed through the use of an electronic Form I-9 with error-detecting functionality and built in user guide.
- Companies can go completely paperless by utilizing a click-to-sign electronic signature solution to electronically sign the eForm I-9 which also includes the ability to scan related documents. This electronic signature solution is fully compliant with the E-SIGN Act. Clients can electronically store and retrieve active and inactive I-9 Forms, providing secure paperless access for updating, re-verification and governmental inspection as dictated by law.
- Clarifacts’ eForm I-9 service also allows clients to receive automated alerts 90, 60 and 30-days in advance of the expiration of employees' work authorization documents, thus enabling employees to apply for renewal of their work authorizations and greatly increasing the probability that they can legally continue to work without interruption.
Employment Eligibility Verification (E-Verify)
Confirm the legal “right to work” status of newly hired employees. Through proprietary software integration with the federal government’s E-Verify system, clients are able to quickly and accurately verify a new employee’s legal right to work in the United States.
Using specific information contained on the Form I-9, clients can electronically verify the accuracy of an employee’s Social Security number, Immigration "A" number or I-94 arrival/departure number through Department of Homeland Security (DHS) and Social Security Administration (SSA) databases. Additionally, clients will receive a unique DHS-issued verification number which may be automatically attached to the employee’s electronic I-9 Form.
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